Abstract Guidelines and Requirements

Oral Presentations

Oral presentations will be grouped 4/room/90mins to provide opportunities for presenters and their audience to share ideas and questions amongst themselves during the 1½ hour long session. Individual oral presentations will be limited to 20 minutes (10 minutes presentation and 10 minutes discussions) with 10 minutes available (time permitting) for open discussion at the conclusion of the 4 presentations that share the room.  

Requirements

Your abstract must be submitted by 23:59 PST on Friday, 15 March 2019.

Prepare the Abstract of your Oral Presentation, in English or in French, using the following template…

  • Title: Note that the Title does not need to be included in the Abstract box; it has its own box!
  • Background: Significance of the problem or the focus of the study or the theoretical paper
  • Purpose: Purpose of the study or the theoretical paper
  • Method: Method used to collect or analyze the data in a study (if applicable)
  • Results/Discussion/Conclusions: Describe how they are relevant to the conference theme and sub-themes.
  • Learning Intentions: Outline 2-3 opportunities to learn that the participants can expect during the symposium.
    Participants will have opportunities to learn: 

    • 1) 
    • 2)
    • 3)
  • Main messages of this oral presentation: Summarize 2-3 short key impacts of your proposed oral presentation.
    Key Impacts: 
    • 1)
    • 2)
    • 3)

Restrictions

The abstract cannot exceed 250 words. Note that the Title does not need to be included in the Abstract box; it has its own box!

Those wishing to make an Oral Presentation should not include any attachments to their submissions.

Because of the limited number of opportunities for oral presentations, we strongly encourage applicants to consider structuring their proposals (particularly if they deal with practice-based research) around the E-poster format or the World Café discussion format (see below).

Submissions will be scheduled in the most appropriate format (oral or poster presentation) by the SPC.

E-Poster Presentations

An E-poster is a visual presentation made by one or more authors on a single theme. E-posters will be displayed in rotation on large screen televisions throughout the conference centre during the conference and individually for 30 minutes at a designated time in one of several “E-poster Halls” during which time the E-poster author(s) will be expected to be in attendance to present their poster and enter into discussions about it.

Requirements

Your abstract must be submitted by 23:59 PST on Friday, 15 March 2019.

Prepare the Abstract of your E-Poster Presentation, in English or in French, using the following template…

  • Title: Note that the Title does not need to be included in the Abstract box; it has its own box!
  • Background: Significance of the problem or the focus of the study or the project
  • Purpose: Purpose of the study or the project
  • Method: Method used to collect or analyze the data in a study or project
  • Results/Discussion/Conclusions: Describe how they are relevant to the conference theme and sub-themes.
  • Learning Intentions: Outline 2-3 opportunities to learn that the participants can expect during the symposium.
    Participants will have opportunities to learn: 

    • 1) 
    • 2)
    • 3)
  • Main messages of this poster presentation: Summarize 2-3 short key impacts of your proposed e-poster presentation.
    Key Impacts: 
    • 1)
    • 2)
    • 3)

Restrictions

The abstract cannot exceed 250 words. Note that the Title does not need to be included in the Abstract box; it has its own box!

Those wishing to make an E-Poster Presentation should not include any attachments to their submissions.

Symposia

A Symposium is designed to be a focused session in which speakers present on a common theme, issue or question.

Similar to Oral Presentations, symposia will include four 20 minute oral presentations in an hour and half time slot. Symposia are moderated by the session chair identified in the abstract.

Requirements

Your abstract must be submitted by 23:59 PST on Friday, 15 March 2019.

Submissions should be designed to offer conference delegates the opportunity to interact with presenters and to gain clear ideas on how they can use the information learned in the session in their day-to-day work or education setting. Submissions that identify new opportunities for collaboration and new directions for future healthcare and education initiatives are encouraged and preference will be given to timely topics that will favour highly interactive discussions.

Because of the complexity of a Symposium proposal, you are invited to prepare and submit your Symposium abstract as an attachment (MS Word or pdf preferred). You will not be restricted to 250 words (as are Oral and E-Poster abstracts) but we ask that you stay within the spirit of the guideline when preparing your Symposium abstract.

That extended abstract will be used by the SPC members in their review of your submission. However, it will not be published in the conference program. Rather, you must also include a summary abstract, in English or in French, (in the Abstract box of the WP Abstracts window – staying within the 250 word limit). If your abstract is accepted, that summary abstract will be the one published in the conference program and available to conference attendees.

Prepare the Abstract of your Symposium (the attachment), in English or in French, using the following template

  • Title:
  • Background: Topic to be discussed as well as the rationale for organizing this symposium.
  • Learning Intentions: Outline 2-3 opportunities to learn that the participants can expect during the symposium.
    Participants will have opportunities to learn: 

    • 1) 
    • 2)
    • 3)
  • Topics: Indicate the main issues to be presented by the authors throughout the symposium, the points to be discussed as well as the link between the 4 presentations. 
    Presentations:
    • 1) 
    • 2)
    • 3)
    • 4) 
  • Main messages of this symposium: Summarize 2-3 short key impacts of your proposed symposium. 
    Key Impacts: 
    • 1) 
    • 2)
    • 3)

Workshops

Workshops are intended as forums to discuss a particular conference theme related topic in detail and build skills or resources in relation to it. They are facilitated, Interactive, 90 minute sessions that build capacities in particular areas such as community-based research, humanizing teaching and learning pedagogies, quality improvement, indigenous ways of knowing and being, etc. There is a limited number of opportunities to present Workshops.

Requirements

Your abstract must be submitted by 23:59 PST on Friday, 15 March 2019.

Because of the complexity of a Workshop proposal, you are invited to prepare and submit your Workshop abstract as an attachment (MS Word or pdf preferred). You will not be restricted to 250 words (as are Oral and E-Poster abstracts) but we ask that you stay within the spirit of the guideline when preparing your Workshop abstract.

That extended abstract will be used by the SPC members in their review of your submission. However, it will not be published in the conference program. Rather, you must also include a summary abstract, in English or in French, (in the Abstract box of the WP Abstracts window – staying within the 250 word limit). If your abstract is accepted, that summary abstract will be the one published in the conference program and available to conference attendees.

Prepare the abstract of your proposed Workshop, in English or in French, using the following template

 

  • Title: Note that the Title does not need to be included in the Abstract box; it has its own box!
  • Background: Topic to be discussed as well as the rationale for organizing this workshop.
  • Learning Intentions: Outline 2-3 opportunities to learn that the participants can expect during the workshop.
    Participants will have opportunities to learn:
    • 1) 
    • 2)
    • 3)
  • Methods: Describe the innovative methods to be used to achieve interactivity (interaction and dialogue with participants) during the workshop.
  • Format: Briefly describe how you will organize the workshop and the material you will bring/need for the workshop.
  • Impact of the workshop: Summarize 2-3 short key impacts of your proposed workshop. 
    Key Impacts:
  • 1) 
  • 2)
  • 3)

World Cafés Discussions

World Café Discussions will be used as a means of helping with brainstorming, exploratory, or evaluative processes.  We hope to have a variety of research, theory, programs, and practices represented in the Café from local, national, and global perspectives.

The World Café is an exciting, innovative and emergent method for facilitating small group dialogue around a common theme, using several rounds of stimulating, compelling, and critical open-ended questions.  A description of and guidelines for the World Café Method are available at http://www.theworldcafe.com/key-concepts-resources/world-cafe-method/

In our Café, participants will be split into four groups (of approx. 6-10 people) and will move from one facilitated round table discussion to the next. Each table will have a specific question related to the overall theme, and each round will last approximately 15 minutes. After the fourth round, the group will reconvene as a whole to discuss and reflect on the results of the small group discussions for the remainder of the 90 minute World Café Discussion.

Requirements

Your abstract must be submitted by 23:59 PST on Friday, 15 March 2019.

By submitting an abstract for a World Café Discussion, you will be proposing a discussion topic. Please indicate what your key question, theme, or issue will be; how you will engage a small number of participants and build upon shared ideas with each table rotation; and how you will lead a concluding 30-minute in-depth discussion. 

Because of the complexity of a World Café proposal, you are invited to prepare and submit your World Café Discussion abstract as an attachment (MS Word or pdf preferred). You will not be restricted to 250 words (as are Oral and E-Poster abstracts) but we ask that you stay within the spirit of the guideline when preparing your World Café abstract.

That extended abstract will be used by the SPC members in their review of your submission. However, it will not be published in the conference program. Rather, you must also include a summary abstract, in English or in French, (in the Abstract box of the WP Abstracts window – staying within the 250 word limit). If your abstract is accepted, that summary abstract will be the one published in the conference program and available to conference attendees.

Prepare the abstract of your proposed World Café Discussion, in English or in French, using the following template…

  • Title: Note that the Title does not need to be included in the Abstract box; it has its own box!
  • Background Statement: a brief background statement that justifies relevance of the topic, including an overall theme for the session that will provide a context for a stimulating and provocative discussion that aligns with one of the sub-themes of the conference;
  • Table Questions: at a minimum, 4 compelling questions that matter to participants, in order to prompt discussion at each table;
  • Why World Café: an explanation of why your chosen theme is appropriate specifically for the World Café Discussion format;
  • Process: a description of the process you will use to facilitate the World Café Discussion (including any materials you will use to document and represent group process/discussions);
  • Learning Outcomes: an outline of 2-3 pertinent learning outcomes/impacts you hope to achieve for your participants.
  • Primary Facilitator: a description of your role as the World Café primary facilitator (100 words max.), including:
    • your specific experience/background of expertise in the topic area/theme;
    • any experience you have as a facilitator of either World Cafés Discussion or other small group discussion formats.
  • Co-facilitators: a list of at least 3 additional co-facilitators who will work at each World Café table (the primary facilitator can either be one of the four table facilitators or can substitute a fourth additional co-facilitator).

Questions?

Have questions? Read through our Frequently Asked Questions page.